Overview
Growth through acquisition brings a hidden operational challenge: disconnected collaboration systems, scattered business data, and inconsistent user experiences across newly acquired companies. That became the immediate priority for our client, a global leader in FMCG and pet care, who acquired two pet care firms. They partnered with Krish to migrate and combine IT systems and create a collaboration platform with a unified Microsoft 365 ecosystem. We migrated 300 users and nearly 14 TB of data and created a collaboration environment with security framework.
Client Background
Challenges
- Complex Shared Drive Permissions: Thousands of shared files carried layered ownership structures and permissions, creating risks around access continuity, governance, and collaboration consistency.
- Disconnected Collaboration Environments: Different collaboration practices, user structures, and platform dependencies created operational gaps between acquired businesses and enterprise IT standards.
- Integrity Risks of 14 TB Data: Large-scale migration involving emails, calendars, shared drives, and personal files required careful validation to prevent data inconsistencies or loss.
- Cross-Platform Identity Mapping Challenges: User identity alignment across platforms required accurate mapping to maintain authentication, permissions, and seamless Microsoft 365 access experiences.
- Conflict in Business Operations: The migration timeline needed to minimize operational interruptions for distributed teams relying daily on email, shared drives, and collaboration platforms.
- Identifying Redundant Data: Legacy user accounts, outdated files, and inactive collaboration assets increased migration complexity and impacted overall data management efficiency.
Solutions
- Migration Readiness Assessment: Used GAM and Google Apps Script to analyze and clean the mailbox, shared drive ownership, inactive accounts, and migration dependencies early.
- Shared Drive Permission Analysis: Reviewed shared drive ownership and access parameters to ensure employees retained the right collaboration access after migration.
- Phased Migration Execution: Implemented a planned phased migration strategy to reduce operational risk and maintain business communication during platform migration.
- Pre-Staged Data Migration: Used CloudFuze to move business data, helping reduce downtime during the final migration process.
- Migration Validation and Reporting: Used CloudFuze reports and automated checks to validate data accuracy, completeness, and successful migration outcomes.
- Microsoft 365 Workplace Consolidation: Standardized acquired business environments across Exchange Online, OneDrive, and SharePoint Online migration workloads to strengthen collaboration and scalability.
Tech Stack
- CloudFuze (Migration Tool)
- Google Apps Script
- GAM (Google Application management and analysis)
- Microsoft 365
Business Value Proposition
- Reduced Downtime: 90% Reduced migration-related downtime through phased deployment.
- Migrated Large Amount of Data: Securely transitioned nearly 14 TB of email and collaboration data.
- Transitioned Large User Base: Enabled uninterrupted onboarding of 300 employees into M365.
- Faster User Adoption: 80% faster employee adoption by preserving old files and permissions.
Summary
Krish Services created a scalable and secure Microsoft 365 infrastructure without interfering with vital business activities. The move improved the framework for long-term governance and productivity. Now that a uniform digital workplace has been established, the client is in a better position to scale modern workplace work more effectively.